In the world of digital accessibility, there are many mechanisms used to demonstrate whether a an organization’s Information and Communication Technologies (ICT) are accessible. One of the most well-known and widely used formats is known as the Voluntary Product Accessibility Template (VPAT), also referred to as the Accessibility Conformance Report (ACR) or Government Product Accessibility Template (GPAT).
Some may be familiar with the VPAT due to government acquisitions, being faced with litigation because of Americans with Disabilities Act (ADA) violations, or a variety of other reasons. However, if you are unfamiliar with the VPAT / ACR, this article will answer some of the questions that may have brought you here.
Here is what will be covered in this article:
What is a VPAT?
The VPAT is a document developed by the Information Technology Industry Council (ITIC) and is used to describe how information and communication technology (ICT) products and services such as software, hardware, electronic content, and support documentation conforms to federal government (e.g., Section 508 standards) and/or other widely recognized accessibility guidelines (e.g., WCAG and EN 301 549).
In short, the VPAT details the accessibility requirements applicable to a product, a product’s level of conformance with each guideline, and how the product meets each guideline (if it does).
When is a VPAT Required?
The ADA, as amended, prohibits discrimination based on disability in the areas of employment, public accommodation, public services, transportation and telecommunications.
Section 508 specifically requires that government agencies:
“When developing, procuring, maintaining, or using electronic and information technology, each Federal department or agency, including the United States Postal Service, shall ensure, unless an undue burden would be imposed on the department or agency, that the electronic and information technology allows, regardless of the type of medium of the technology”.
We commonly see the VPAT used to demonstrate accessibility compliance of ICTs in federal procurement efforts. However, you should always request guidance from the contracting officer for the procurement. Depending on the agency, they may have their own reporting requirements and/or standards (e.g., Department of Homeland Security). Some agencies may also require documentation in addition to the VPAT.
Who else may need a VPAT?
Similar to Section 508, Section 504 bars entities receiving Federal financial assistance from discriminating against individuals with disabilities. This means, that not only do ICTs part of federal procurement efforts need to be accessible, but so do the procurement’s of state, local, tribal, territorial, public educational institutions, and others.
In fact, some states have their own laws mandating the accessibility of ICTs. For example, California’s Unruh Civil Rights Act requires that:
“All persons within the jurisdiction of this state are free and equal, and no matter what their sex, race, color, religion, ancestry, national origin, disability, medical condition, genetic information, marital status, sexual orientation, citizenship, primary language, or immigration status are entitled to the full and equal accommodations, advantages, facilities, privileges, or services in all business establishments of every kind whatsoever.”
Why Use the VPAT When it Is Not Required?
Conducting an accessibility audit on your ICT product and generating a VPAT is a great way to reduce the risk of litigation under existing federal and state laws.
Title III of the ADA may require your company’s online presence to be accessible, as it would be classified as a “place of public accommodation”. A recent example where Title III of the ADA was viewed as applicable in such a manner was a recent legal case brought to the Supreme Court by Dominos.
Failure to comply with established accessibility standards increases your company’s exposure and risk of a lawsuit under the American with Disabilities Act. The consequences of such a lawsuit may result in expenses exceeding tens or hundreds of thousands of dollars, to potentially include an award of attorney’s fees to the plaintiff. In addition to penalties under the ADA, some states (e.g., California) allow for an award of damages.
Many companies also see it as imperative that they try and make their products as accessible to people with disabilities as possible. Not because they are required to, but because they understand that access to information is a fundamental human right, and that leaving behind those with disabilities is a breach of said human right. This mentality is more common than you might think.
Does Anyone Else Use VPATs?
Yes. VPATs are used by some of the largest companies in the world. Companies like Microsoft, Apple, and Google all have VPATs for their products. They understand that by having proper documentation, it is easier to procure their products and know precisely how accessible said products are.
How To Get A VPAT
Anyone can create a VPAT. However, problems arise due to not having the experience necessary to accurately test for accessibility compliance and/or filling it out correctly. Too often these documents are filled out by a companies marketing team to try and make their accessibility seem better than it actually is.
Some companies have their developers fill out these documents, which can cause confusion for the their customers as they might have been too verbose, or gone into too much detail which can cause issues. Because of these issues, it is always better to have an accessibility expert fill out the VPAT for your products.
Using an independent accessibility expert, such as TestPros, will help to ensure your VPAT is accurate, requirements are appropriately met, and the language used in the document is reflective of the level of conformance of the application.
Where Can I Download a VPAT 2.4 Template?
While VPAT 2.0 is likely the most widely known version, VPAT 2.4 is the most recent version. The most up-to-date VPAT templates can be downloaded from the Information Technology Industry Council Website.
If you want to make an informed decision, we highly suggest using experienced accessibility consultants. TestPros offers full life-cycle services for accessibility compliance, including:
- Baseline accessibility assessments / gap analyses
- Accessibility regression testing
- Integration of automated testing solutions in CI/CD pipelines
- Remediation of non-compliant software
- Programmatic support/development, and